As an eCommerce website development company, we believe that with a properly defined project management process, the client and the project team get clear project objectives, fix accountability, and minimize the risk of project failure.
At Mobikasa, we define project management in a much broader way than just simply tracking deadlines and setting a project budget. A defined process helps maintain control from the project kick-off, development, and testing to launch. The key objective is to ensure that goals are strategically aligned and the project has stakeholder support. We execute the project management process into five steps, and they are –
- Project Initiation
- Project Planning
- Project Execution
- Project Monitoring & Controlling
- Project Closing
Here we will be discussing the initial two steps of this process – Project Initiation & Project Planning.
Project Initiation
The project initiation phase is – the first step toward turning an abstract idea into a meaningful goal. As we gear up to start a project from scratch, we outline the vision, how it will be accomplished, and how it will meet the client’s business requirements.
Project initiation involves a group of processes to define the project on a broader level and determine the business needs. These processes are –
Creating a project charter
Creating a project charter or project brief is a process of preparing a document that consists of information related to –
- Project goals
- Project scope
- Project constraints and risks
- Project manager and project owner
- Budget
- Estimated timeline
- Other details for the client’s business’s unique requirements.
Identifying stakeholders and creating a stakeholder register
As communication and negotiations are a huge part of an effective project initiation process, the project manager’s responsibility is to ensure the mode and frequency of communication with project stakeholders. The frequency of meetings will vary according to their influence on the overall project.
Assembling the team and establishing a project management office
No project can be started without a project team. Hence, we assemble a working project team and assign roles and responsibilities. For a growth marketing agency, it helps in affixing accountability for the entire project team and effectively planning upcoming steps in the project management process.
Final review
After performing the above steps, we will review the entire project initiation stage to ensure that everything has been accounted for. This information is then shared with key decision-makers to determine if the project is feasible.
Project Planning
At Mobikasa, project planning is more than just a scheduled step. It is a fundamental, forward-looking, comprehensive approach that involves sorting out all details before the project execution. It allows the development team to spend more time working on the project deliverables and less time re-arranging the required information. As soon as the needed information is sorted out, the next step is to lay out a project’s roadmap. This includes identifying technical requirements, developing a detailed project plan for incomparable web development services, creating a Gantt chart, project communication plan, and setting up goals/deliverables. The following points are taken into account while planning the project –
- Project scope
- Project costs and the budget
- Team roles and responsibilities
- Key project milestones
- Approval processes
- The communication process with the stakeholder
In the next blog, we will talk more about Project Execution, Project Monitoring & Controlling, and Project Closing steps. Stay tuned!